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Candidates and Officeholders - Forms and Manuals

 

The following forms and guides apply to candidates running for local city elective office only and officeholders. Candidates should review the contents on this page and pay particular attention to deadlines and reporting requirements.

Manuals & Guides

Candidates should first review the Fair Political Practices Commission (FPPC) and San Francisco Ethics Commission (SFEC) guides to running for office.

Filing Schedules

What You Need To Get Started

Declaring Intent To Be a Candidate and to Solicit and Accept Contributions

Form NameForm #Location / File Type
Candidate Intention Statement
File an original and a copy with the Ethics Commission
FPPC Form 501 PDF available from the FPPC
Declaration of Intent to Solicit and Accept Contributions
File an original and a copy with the Department of Elections
N/A Form available from the Department of Elections

Required Training for Candidates and Treasurers

Review the training schedule for candidates and treasurers in the Training Section.

Form NameForm #Location / File Type
Training for Candidates and Treasurers Form
File an original and a copy with the Ethics Commission
SFEC-107 PDF / Word

Disclosing Personal Financial Interests

Form NameForm #Location / File Type
Statement of Economic Interests
File an original with the Department of Elections.
FPPC Form 700 PDF available from the FPPC

Voluntary Spending Limits

Form NameForm #Location / File Type
Acceptance of Voluntary Expenditure Ceiling Statement
File an original and a copy with the Ethics Commission
SFEC-128 PDF / Word
Candidate's Notice of Exceeding 100 Percent of the Voluntary Expenditure Ceiling
File an original and a copy with the Ethics Commission
SFEC-134(b) PDF / Word

Establishing a Candidate Committee and Filing Disclosure Statements

Establishing the Committee

Form NameForm #Location / File Type
Statement of Organization
File the original signed copy and a duplicate copy with the Secretary of State and two duplicate copies with the Ethics Commission
FPPC Form 410 PDF available from the FPPC

Financial Disclosure Reporting

Form NameForm #Location / File Type
Recipient Committee Campaign Statement
File an electronic statement with the Ethics Commission
FPPC Form 460 E-File
Officeholder and Candidate Campaign Statement - Short Form (For candidates who do not raise $1,000 or more and who do not spend $1,000 of their own money)
File an original and a copy with the Ethics Commission or file an electronic statement with the Ethics Commission
FPPC Form 470 E-File; PDF available from the FPPC
Late Contribution Report
File an electronic statement with the Ethics Commission
FPPC Form 497 E-File
Sample Contributor Card N/A PDF / Word
Sample Credit Card Authorization Form N/A PDF / Word
Notice by Candidates for Board of Supervisors of Reaching $10,000 Threshold
File a copy via fax or personal delivery with the Ethics Commission
SFEC-152(a)-1 PDF / Word
Notice by Candidates for Board of Supervisors of Reaching $100,000 Threshold and Supplemental Notice of Reaching Each Additional $10,000 Threshold
File a copy via fax or personal delivery with the Ethics Commission
SFEC-152(a)-2 PDF / Word
Notice by Candidates for Mayor of Reaching $50,000 Threshold
File a copy via fax or personal delivery with the Ethics Commission
SFEC-152(b)-1 PDF / Word
Notice by Candidates for Mayor of Reaching $1,000,000 Threshold and Supplemental Notice of Reaching Each Additional $50,000 Threshold
File a copy via fax or personal delivery with the Ethics Commission
SFEC-152(b)-2 PDF / Word

Mass Mailings

Form NameForm #Location / File Type
Itemized Disclosure Statement for Mass Mailings
The SFEC 161a form is a SmartPDF form that can be filed electronically or printed and filed as a paper copy. SmartPDF requires the free Adobe Reader or Nuance PDF Reader to be preinstalled on your computer to file electronically. Adobe Acrobat Professional, Apple Preview, and Adobe Reader for iOS are not compatible with filing a SmartPDF electronically, but can print paper copies. For paper filings, file the original copy with the Ethics Commission.
SFEC-161(a) E-file or Print SmartPDF

Persuasion Polls

Form NameForm #Location / File Type
Disclosure and Filing of Persuasion Polls
File an original and a copy with the Ethics Commission
SFEC-160.5 PDF / Word

Apply for Public Financing

All Candidates Who Seek Public Funds

Form NameForm #Location / File Type
Statement of Participation or Non-Participation in Public Financing Program
File an original and a copy with the Ethics Commission
SFEC-142(a) PDF / Word
Campaign Contingency Account
File an original and a copy with the Ethics Commission
SFEC-108 PDF / Word
Request to Receive Notice of The Ethics Commission's Certification of a Candidate's Eligibility to Receive Public Funds
File an original and a copy with the Ethics Commission
SFEC-152(c) PDF / Word
Requests by Candidates for Independent Determination of Filings Required Under Sections SFEC-152(a)3 or SFEC-152(b)-3 of S.F. Campaign Finance Reform Ordinance
File a copy via fax or personal delivery with the Ethics Commission
SFEC-143 PDF / Word

Candidates for Board of Supervisors Who Seek Public Funds

Form NameForm #Location / File Type
Declaration for Public Funds by Candidates for the Board of Supervisors
File an original and a copy with the Ethics Commission
SFEC-142(b)-1 PDF / Word
Qualifying Contributions List by Candidates for the Board of Supervisors
File an original and a copy with the Ethics Commission
SFEC-142(c)-1 Excel
Application for Additional Public Funds by Candidates for the Board of Supervisors
File an original and a copy with the Ethics Commission
SFEC-144(d)-1 PDF / Word
Matching Contributions List Board of Supervisors
File an original and a copy with the Ethics Commission
SFEC-144(d)-2 Excel
Statement by Candidate Regarding His/Her Trust Account Limit
File a copy via fax, e-mail or personal delivery with the Ethics Commission
N/A PDF / Word

Candidates for Mayor Who Seek Public Funds

FormForm #Location / File Type
Declaration for Public Funds by Candidates for Mayor
File an original and a copy with the Ethics Commission
SFEC-142(b)-2 PDF / Word
Qualifying Contributions List by Candidates for Mayor
File an original and a copy with the Ethics Commission
SFEC-142(c)-2 Excel
Application for Additional Public Funds by Candidates for Mayor
File an original and a copy with the Ethics Commission
SFEC-144(c)-1 PDF / Word
Matching Contributions List (Mayor)
File an original and a copy with the Ethics Commission
SFEC-144(c)-2 Excel
Statement by Candidate Regarding His/Her Trust Account Limit
File a copy via fax, e-mail or personal delivery with the Ethics Commission
N/A PDF  / Word

Transfer of Funds

FormForm #Location / File Type
Transfer of Funds
File an original and a copy with the Ethics Commission
SFEC-122 PDF / Word

Preparing for an Audit

Each candidate's campaign activity may be subject to audit by the Ethics Commission, the FPPC or the Franchise Tax Board. Audits are conducted to determine whether candidates and committees have complied with applicable requirements and prohibitions imposed by State and local law. The Ethics Commission randomly selects candidates and committees for audit. Local law requires the Ethics Commission to audit all candidates who receive public funds.

Fines

Any person who violates any of the reporting requirements or contribution or expenditure limitations, including both paper and electronic reporting requirements, set forth in state or local law, may be subject to fines, penalties and/or imprisonment. Fines vary depending on the violation but potentially are significant—and can be as much as three times the amount of money received or spent in excess of legal limits. In addition to any other penalties that may be imposed, late fees for filing any copy of a statement or report filed after the deadline are $10 per day for paper filings, limited to the amount of activity during the reporting period or $100, whichever is greater. In addition, there is a $25 per day fee for electronic statements or reports filed after the deadline, limited to the amount of activity during the reporting period or $250, whichever is greater.

Contributions Received by Candidates

City Officer Filings

Contract Approval

Each City elective officer who approves a contract that has a value of $50,000 or more in a fiscal year must file form SFEC-126 with the Ethics Commission within five business days of approval. This filing requirement applies if the contract is approved by:

  • the City elective officer,
  • any board on which the City elective officer serves, or
  • the board of any state
Form NameForm #Location / File Type
Notification of Contract Approval
File a copy via e-mail, fax, or personal delivery to the Ethics Commission. 
SFEC-126 PDF / Word

Payments Made at the Behest of an Elected Officer

This report is for use by elected officers and members of the California Public Utilities Commission (CPUC) to disclose payments made at their behest, principally for legislative, governmental, or charitable purposes.

FormForm #Location / File Type
Behested Payment Report
This form should be filed with the elected officer's agency. Elected officers should not file the form directly with the Ethics Commission. Within 30 days of receipt of the report, the elected officer's agency must forward a copy of the report to the Ethics Commission.
FPPC Form 803 PDF available from the FPPC